How has Video Conferencing Evolved to Deliver an Improved Meeting Room Experience?


The meeting room was, and still is, seen as a large room equipped with a mere table and chairs. Used as a private space to conduct meetings or have focused discussions about certain matters, it is not a particularly inspiring space to achieve high levels of productivity. With its purpose mainly for collaboration and getting people together to reach solutions, surely something could be done to improve it and make it more engaging and accessible.

The meeting room in your office is no doubt hard to book and most likely always occupied, making it difficult for you to get things done in the way you’d wish. So how do businesses tackle this? As with everything else in this digital age, technology stepped in.

Technology in meeting rooms

The workforce today has changed into a more remote and flexible concept. The idea of a remote workforce means that people are able to work in different locations and are often away from the office. This modern take on employment created a problem for communication and keeping teams on the same page. However, implementing video conferencing could be just what these workforce’s need.

Video conferencing was introduced as a solution for companies with teams scattered across the country and even the world, as a communication tool to try and tighten office relationships. The trouble was that it wasn’t welcomed quite so readily. With crippling connection problems and bad quality picture or sound, early video conferencing systems were shunned as a hindrance. While the concept was perfect on paper, it didn’t necessarily translate into a physical workplace smoothly.

Companies such as Microsoft, Cisco and Pexip were responsible for reigniting the trend of video conferencing and allowing it to become more accessible for businesses. Creating a collaborative and creative environment, video conferencing is now gaining some traction and becoming a useful tool for communicating.

Developments in video conferencing

Video conferencing is now a tool that can be implemented across all devices in a number of different environments, whether it be the main office or a remote laptop. Developments in the technology meant that it was now much more manageable and practical for a number of industries.

Transforming the old notion of a meeting room into something much more modern and more connected than ever before, video conferencing now had the ability to bring workforce’s together efficiently.

More than just a piece of technology, video conferencing opened up the ability to connect to colleagues at the touch of a button. With many systems now integrating so much more than video and audio, it makes your meeting room much more engaged in important affairs.

Connecting work-space’s all over the world with user-friendly controls, video conferencing has never felt so natural. Happening in real time with natural eye contact and body language, meeting rooms are now turned into effortless virtual environments. Ensuring minimal distraction, video conferencing systems help to control the room to create a productive space for work.

Setting up your meeting room to cater for the modern workforce has never been easier.

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